1. S Drive: I have placed files on the S drive in the past concerning the Reference Librarians Meeting handouts. And I have deleted those files. Most of the time I am looking in the S drive for branch pictures. I haven't used this drive to transport files but instead have placed them on the Material Selection part of Harriet. Since the files on the S drive are deleted after two weeks we usually want the lists to be available for a longer time.
2. M Drive: I do not have access to the P drive but our department does use the M drive. I deleted some files from the Continuations folder which dated back to 2003. These were copies of the Continuations database created from Access so they were quite large. I no longer need or use these. Our M drive was reorganized by Scott and seems lean.
3. Z Drive: This is the one that really needed work. I deleted many old files. I had an entire folder of ILL communications that dated back to 1994! I found a random time sheet that covered Sept. 11, 2001. I left work at 3 pm that day. I must have been so out of it that I saved my time sheet in the wrong file. I had some old lists of email addresses that dated back before we had a directory. My files were not that disorganized and I was able to merge some and get rid of others. I did find some personal files that I moved to my personal computer at home by mailing as attachments to my personal email. I did not think about burning them to a CD.
Photographs: I did find some photographs that I was saving to use as wallpaper. I moved these to my Flickr account. This was some accomplishment because I had such problems with this assignment during the iHCPL- 24 things.
Saturday, April 12, 2008
Friday, March 14, 2008
#29 Spring Cleaning- email
1. I have a personal email account on yahoo. I set it up this past year and have been changing any previous communications so that now most personal emails go to that yahoo account.
2. I already have many folders created. I move emails every day if I have time or at least weekly. I may get behind when I come back from vacation but try to catch up within the following weeks. Since reading this assignment, I have been going in to each folder and weeding folders and emails no longer needed. I have worked through a third of them. I will continue doing this on a weekly basis until finished.
3. I don't keep an address book anymore. Since anyone I have emailed recently pop-ups when I start to type, I don't need to have an address book.
4. I intend to keep working on deleting folders until I am able to go through all of them. I also intend to keep up with my inbox, deleting and moving emails to folders if relevant.
2. I already have many folders created. I move emails every day if I have time or at least weekly. I may get behind when I come back from vacation but try to catch up within the following weeks. Since reading this assignment, I have been going in to each folder and weeding folders and emails no longer needed. I have worked through a third of them. I will continue doing this on a weekly basis until finished.
3. I don't keep an address book anymore. Since anyone I have emailed recently pop-ups when I start to type, I don't need to have an address book.
4. I intend to keep working on deleting folders until I am able to go through all of them. I also intend to keep up with my inbox, deleting and moving emails to folders if relevant.
Thursday, March 6, 2008
#28 Spring Cleaning -don't clutter up cyberspace.
I have read through this blog entry. I read the Wikipedia entry for G.T.D.
Even though my organization process may not be pretty I can organize and get things done. I normally have a list going which I cross off and update on a regular basis. Sometimes items take a long time and will stay on the list, other times they are simply calls I need to make and get through fast. So I can relate to some of the techniques- like anything that takes less than 2 minutes to go ahead and do immediately. I did go to David Allen's website and listened to a video showing him talking to a group. This may be sinking in but I admit it all sounds a little abstract right now.
Google Calendar- I took a tour of the site. It looked sort of like our department calendar.
Remember the milk- I took the tour- never could figure out what this looked like. I might like it because it sounds like it is more like lists. I do like lists.
Ta-da List- I am not sure I saw the advantage in this one. It looked like the same as my hand written lists. It would take me more time to log on to my computer- remember the website- remember my log in - then sit and make the list than if I just sat down and made the list with a pencil and paper. I don't get it?
Bla Bla List- I read through the FAQ because I couldn't see a tour of the site. They said they were like Ta da except with more options- like R.S.S. Again maybe because I have never used these- they seem like more effort than it is worth.
Even though my organization process may not be pretty I can organize and get things done. I normally have a list going which I cross off and update on a regular basis. Sometimes items take a long time and will stay on the list, other times they are simply calls I need to make and get through fast. So I can relate to some of the techniques- like anything that takes less than 2 minutes to go ahead and do immediately. I did go to David Allen's website and listened to a video showing him talking to a group. This may be sinking in but I admit it all sounds a little abstract right now.
Google Calendar- I took a tour of the site. It looked sort of like our department calendar.
Remember the milk- I took the tour- never could figure out what this looked like. I might like it because it sounds like it is more like lists. I do like lists.
Ta-da List- I am not sure I saw the advantage in this one. It looked like the same as my hand written lists. It would take me more time to log on to my computer- remember the website- remember my log in - then sit and make the list than if I just sat down and made the list with a pencil and paper. I don't get it?
Bla Bla List- I read through the FAQ because I couldn't see a tour of the site. They said they were like Ta da except with more options- like R.S.S. Again maybe because I have never used these- they seem like more effort than it is worth.
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